On May 23, 2017, Council approved a recommendation from the Policy & Strategy Committee requesting that a Project Manager be hired to manage a project dealing with our aging municipal administration building, located at 210 Aberdeen. We expect the report from the Project Manager to be completed in September. We’ll post the report online, and make copies available at 210 Aberdeen. You’ll have many opportunities in the fall to give us your thoughts by:

  • filling out an online or paper survey
  • attending an open house
  • contacting your Councillor

Would you like to be notified when the report is released and the survey is ready? Sign up to receive email notification when we’re ready for public input.


Background

The Municipality of the District of Lunenburg operates out of 210 Aberdeen in the Town of Bridgewater. The current building at 210 Aberdeen Road was opened in August of 1970. It has 11,000 square feet of space over two storeys and lacks barrier-free access. Staff housed within the building number 36 with 11 members of Council; an additional 18 staff members are located off-site. A trailer is used to house two staff members as well.

The condition of the building has been the topic of discussion for nearly a decade, beginning in 2009, when Council directed a firm to undertake a Space Needs Assessment and Options Report. The space requirements to accommodate staff were determined to be 15,500 square feet as per Nova Scotia “Accommodation and Furniture Standards Policy”. The current building is 11,000 square feet.

Additional deficiencies regarding the building were noted in the report:

  • Does not meet accessibility requirements to either floor
  • Inadequate number of accessible washrooms
  • Physical security is lacking
  • Inability to have confidential meetings with constituents
  • Inadequate meeting spaces
  • Recreation requires better public presence
  • No facilities available for shipping and receiving
  • Expensive upgrades required to HVAC system, parking lot, roof membrane, windows and brick face

It’s time to decide the future of this building. Three viable options have been identified as potential solutions to the space and safety concerns. Renovating and adding more space to the existing building, renovating and leasing space, or building a new office and selling the current building.


Renovate and put an addition on 210 Aberdeen

Administrative staff have developed a rough estimate of the expected renovation and addition costs. In part, these numbers are based on quotes from local contractors to repair or replace systems as necessary, to bring the building up to current provincial building codes. It can be difficult to predict costs for retrofitting an old building, as sometimes problems only become apparent once the renovation work begins. Renovation and expansion costs include the cost of moving staff to a leased building for the time it takes to complete the construction.


Renovate and lease additional space elsewhere

Administrative staff have developed a rough estimate of the expected renovation and leasing costs. In part, these numbers are based on quotes from local contractors to repair or replace systems as necessary, to bring the building up to current provincial building codes. It can be difficult to predict costs for retrofitting an old building, as sometimes problems only become apparent once the renovation work begins. Renovation costs include the cost of moving staff to a leased building for the time it takes to complete the construction. Lease costs are based on leasing a 5,000-square foot building indefinitely.


Build a new building in Osprey Village

In February of this year, staff commissioned architectural firm B.D. Stevens to create a concept drawing and costing analysis for the construction of a 15,000-square foot building. The assumption was made that the building should be in the District of the Municipality of Lunenburg rather than constructed in the Town of Bridgewater, but that it should remain in a central and easy to access area.


Other options that were considered and dismissed included leasing space (this would be prohibitively expensive over a 20 or 40-year window, upwards of $9,000,000 over 40 years at today’s lease rates) and moving staff to a Dayspring property, currently managed by the Provincial government.

The costs included for each option are listed in the following table:

Option 1 – Renovate w/ Addition Option 2 – Renovate & Lease Office Space Option 3 – Build New
Accessibility Ramps Accessibility Ramps Design
Physical Security Upgrades Physical Security Upgrades Construction of building, road, parking lot, utilities
Equipment & Building Envelop Repairs/Replacement Equipment & Building Envelop Repairs/Replacement Office Equipment & Configuration
Lease office space during renovation Lease office space during renovation Moving costs
5000 square foot addition Permanent leasing costs  
Moving costs Moving costs  
Engineering Design not included    
Estimated = $3.8 million  Estimated = $5.0 million  Estimated = $3.2 million*

*This cost may be reduced by proceeds from the sale of the building at 210 Aberdeen Road

Next Steps

As noted above, Council will hire a Project Manager to prepare a complete and detailed report on the costs of each option. We would expect the complete report from the Project Manager to be completed in September. We’ll post the report online, and make copies available at 210 Aberdeen. You’ll have many opportunities in the fall to give us your thoughts.

To be notified when the report is released and the survey is ready, please sign up to receive email notification when we’re ready for public input.